MINUTES OF MEETING

AMELIA NATIONAL COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MINUTES
Thursday, May 12, 2022, 11:30 AM
95211 Clubhouse Road, Fernandina Beach, FL, 32034

Board Members present:

Stephen Kearney John Calkins Vance Renfroe Jean Stanley Julie Stoia

Chairperson Vice Chairperson
Assistant Secretary Assistant Secretary Board of Supervisor

Also present in person or via phone:

Vivian Carvalho Venessa Ripoll Katie Buchanan Neal Brockmeier Dee Belet
Mike Veazey

District Manager- PFM Group Consulting LLC PFM Group Consulting LLC
District Counsel- Kutak Rock LLP District Engineer- Prosser, Inc.
Leland Management, Inc. ICI Homes

(via phone) (via phone) (via phone)

(via phone)

FIRST ORDER OF BUSINESS		Organizational Matters Call to Order and Roll Call
Ms. Carvalho called to order at 11:33 a.m. the Amelia National COD Board of Supervisors'
meeting in which roll call was initiated. Those in attendance are listed above.

Public Comment Period

There were no public comments at this time. Audience members in attendance were there to observe and learn more about the district.

Ms. Carvalho stated that Item 3 on the Agenda would be discussed first.

SECOND ORDER OF BUSINESS	General Business Matters

Review and Consideration of the Stormwater Needs Analysis Report

Mr. Brockmeier reviewed the report and the checklist that needs to be identified prior to filing the report. There was an update to the description of the report that he needed to complete, adding the correct name of the district. The current budgeted amount for 2021- 2022 is $30,000.00. Some clarification was needed regarding the line items for the budget.

Ms. Buchanan clarified that a final draft has not been filed with the state. The purpose of this is so that local governments have an accurate understanding of what the stormwater needs are for the district. It was suggested that a footnote be added stating that the numbers that are included in the report for the operation and maintenance costs are based on an analysis of the district's past costs as inflation cannot be considered for the future. The Board asked that a footnote be added stating that the community is not yet complete and therefore they cannot consider the ponds that do not require maintenance now as there are no homes built around them but will need to be included in the future.

ON MOTION by Mr. Renfroe, seconded by Ms. Stoia, with all in favor, the Board approved the Stormwater Needs Analysis Report substantial form with all of the revisions that have been outlined during the discussion.

It was stated that The Board would give their response to Ms. Carvalho within a week of the meeting which would be May 19, 2022, to incorporate any additional changes before the final report is filed with the State.

Discussion of Drainage Easement Pertaining to the Culverts

Mr. Veazey provided an update concerning the culverts. Mr. Brockmeier stated that the inspection video that occurred within 10 feet of the 1st pipe showed that there are cracks and other issues with the current culverts system. A proposal for correction was provided. Recommendations of installation of some mechanical stainless steel slip joints and providing pressure around the joints were given. Some of the cracks that were identified are in critical need of repair, it was recommended that the Board approve moving forward with repairs. Once the repairs are made, they will need to be on a maintenance review to verify that the repairs have resolved the issues. The question of whether a culverts report was done every year or every 5 years was asked. The proposal price was $17,950.00, the possibility of a cost share was stated.

ON MOTION by Mr. Calkins, seconded by Mr. Renfroe, with 4 in favor and 1 opposed (Ms. Stanley), the Board approved the Drainage Easement Pertaining to the Culverts with the recommended repair.

Discussion of Beaches Electrical Services Inc. Proposal

Ms. Belet gave an overview of the proposals. An RFP has been sent out to Peacock Electric, Johnny's Electric, and Honey Dunn LLC. Honey Dunn provided a proposal with the cost ranging from $4,580.00 to $5,560 which includes labor and material. Honey Dunn bills by the hours as opposed to Beaches Electrical service who bills per job. Beaches proposal totaled $20,000.00. All of the light fixtures are LED. It was suggested that the Board wait for the other two proposals before making a final decision. The decision to defer this item to the July meeting was made.

Review and Consideration of the Lake Doctors, Inc Proposal, Grass Carp

Ms. Belet provided an overview of the proposal provided by the Lake Doctors. They proposed addition of 300 Triploid Grass Carp which would total $2,500.00. The prior year, 800 Triploid Grass Carp were added to the ponds which totaled $6,100.00. It was stated that the Board would save $800 if the deep ponds did not need to be filled.

ON MOTION by Mr. Kearney, seconded by Mr. Renfroe, with all in favor, the Board approved the Lake Doctors, Inc Proposal, Grass Carp subject to final confirmation if all ponds need to add the triploid grass carp.

Ms. Belet will follow-up with the contractor prior to the work commencing.

Ratification	of	Payment Authorizations 139 - 142

Ms. Carvalho suggested a motion to ratify the payment authorizations #139-142.

ON MOTION by Mr. Calkins, seconded by Ms. Stoia, with all in favor, the Board ratified Payment Authorizations #139 - 142.

Review and Consideration of District Financials

The Board reviewed the District Financial Statements through March 31, 2022. There was no action needed from the Board at this time.

THIRD ORDER OF BUSINESS		Other Business Staff Reports
District Counsel -  No Report

District Engineer -		No Report. Ms. Stoia asked for a copy for the 2018 Future Horizons budget.

District Manager -	Ms. Carvalho stated that the next meeting will take place on July 14, 2022, which is the Budget Public Hearing.

Audience Comments and Supervisor Requests

Mr. Veazey brought attention to the drainage issue of lot 220 which would require easements from the 2 residents that are having the drainage issue. He suggested adding an 8-inch pipe for the drainage easement that would run through the pond bank and travel to the COD pond. The District is going to allow the developer contact agent to make the modifications.

ON MOTION by Mr. Kearney, seconded by Mr. Calkins, with 4 in favor and 1 opposed (Ms. Stanley), the Board approved for the developer contact agent to make the modifications necessary to improve the drainage issue.

Ms. Stanley mentioned the poor condition of the constructions gate and wanted to know if there were cameras for the gate. It was stated that the ICI is still responsible for the maintenance, not the COD or POA.

FOURTH ORDER OF BUSINESS	Adjournment

There was no additional business to be discussed. Ms. Carvalho requested a motion to adjourn.

ON MOTION by Mr. Kearney, seconded by Mr. Renfroe, all in favor, the May 12, 2022, Board of Supervisors Meeting of the Amelia National COD was adjourned at 1:25 p.m.

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Secretary/Assistant Secretary

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