MINUTES OF MEETING

AMELIA NATIONAL COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES
Monday, April 8, 2023, 11:30 AM
96211 Clubhouse Road, Fernandina Beach, FL, 32034

Board Members present

Stephen Kearney Vance Renfroe Julie Stoia
Jean Stanley

Chairperson Vice Chairperson
Assistant Secretary Assistant Secretary

Also present in person or via phone:

Venessa Ripoll Kwame Jackson Jennifer Glasgow Katie Buchanan Dee Belet
Leilani Chamberlain Neal Brocl\meier Mike Clarke
Fred Phelleps

District Manager- PFM Group Consulting LLC ADM- PFM Consulting	(via Webe>t) PFM Group Consulting L.LC	 (via Webex) District Counsel- Kulak Rock LLP	 (via Webex) Field Manager- Leland Management, Inc.
Leland Management Inc.
District Engineer• Prosser. Inc.	(via Webex) Lake Doctors
Resident

FIRST ORDER OF BUSINESS	Organizational Matters
Call to Order and Roll Call

Ms. Ripoll called to order the Amelia National COD Board of Supervisors' meeting at 11:30
a.m. and roll call was initiated. Those in attendance are listed above.

Public Comment Period

There were no public comments at this time.

SECOND ORDER OF BUSINESS	General Business Matters
Presentation	from	Lake Doctors

Mr ClarKe stated thatLake Doctorsis treating the pondsto gel ahead of the Spring growth.
1 I •' • J .,,

Mr. Kearney asked if there are problems with any of the ponds thatrequire attention such as aerators.
Mr. Clarke noted thatpond 14 may require aerators later and a proposal canbe provided. There was discussion about the older ponds and lhe newer ponds.
Mr Kearney noted that he does not think anynew aeration is required at this time. Ms. Stoia noted thatpond 5 has grass noaling in 1he water_
Ms. Stanley mentioned a fish kill in 2023 and thanked Lake Doctors for addressing it quickly.
Mr. Clarke explained what may have led to the fish kill
Ms. Stoia asked that the reports ·from Lake Doctors Include pictures and more detailed information.

Consideration of the Minutes of the January 8, 2024, Board of Supervisors' Meeting

TheBoard reviewed the minutes.

ON MOTION by Ms. Stoia, seconded by Mr. Renfroe. with all in favor, rhe Board approved the Minutes of thi;November 13, 2023, Board of Superv1sors' Meeting.

Consideration		of Resolution	2024-02, Approving a Preliminary Budget for fiscal Year 2025 and Setting a Public Hearing Date [Suggested Date, August 12, 2024]

Ms. Ripoll noted that there was a review of the preliminary budget by the Board Chair, Leland Management and PFM Group Consulting.
Mr. Kearney reviewed the budget items for the Board,
Ms. Betel noted that leland Mana.9-ement is proposing an increase for field services from
$850 to$950 monthly.

211"

There was a brief discussion and an increase to $925 for fiscal year 2025 was agreed. The Increase will be paid from Contingencies and willstart in Fiscal Year 2025.

ON MOTION by Mr. Kearney, seconded by Mr. Renfroe, With all in favor, the Board approved Leland Management Field Servicesmonthly rate increase from$850 to $925.

Mr. Kearney noted that the contingencies line item has been reduced to facilitate $6,300 for a new line Item. Wetlands Water Table Management.

There was a discussion of the continued removal of beaver dams and the positive impacts on the waler level.

Mr. Kearney noted that more money has be allocated for take maintenance.

A new line ttem tor ftont entry refurbishment has been added, with $20,000 allocated Entry decorations line item has increased to $2,000.
Mr. Kearney noted thereis.no increase to the bud_geL

ON MOTION by Mr. Kearney, secondecl by Mr. Renfroe. with all in favor, the Board approved Resolution 2024-02. Approving a Preliminary Budget for Fiscal Year 2025 and Setting a Public Hearing Date of August12, 2024 at 1-1:30 a.m.

Review and Consideration of Volunteer Insurance Proposal

Ms, Ripoll noted thal the insurance proposal for the year is for $498 and covers persons approved by the Board to work on COD property.
There was a discus.siori about the process for approval.
This cost will be added to the insurance line item of the budgel

ON MOTION by Ms. Stanley. seconded by Mr. Renfroe, with all In favor. the Board approved the Volunteer Insurance Proposal.

Update on ANGCC Entry Corridor	Electric Infra.structure

Ms. Belet noted that the RFP for electrical infrastructure has been sent out lo four companies.

Mr. Renfroe noted that he met with one of the companies and1hey will not be providing a proposal.

Review and Discussion of Private Quarters Inspection
Ms. Ripoll noted that a resident contacted District Management about drainage on Hemlock. The District Engineer inspected the area and provided a report recommending repairs.

Mr. Brockmeier provided an overview of his findings during the mspection.

There was discussion about how the damage may have been caused and the next steps. Mr. Brockmeier will have a contractor visit the location to provide a proposal.

Discussion of POA and COD	Maintenance Responsibilities

Mr. Kearney provided an overview and explained he has been in consultation wilh the developer, Additional consultations will be had.

Update	of Substation Inquiry

FPL	O'Neil Expansion

Ms. Ripoll noted that the District Engineer has been speaking with FPL about the District's infrastructure and conservation easement. FPL Will be oblaining the necessary permits for expansion.

The Board reviewed the payment authorizations.

Ratification	of	Payment Authorizations 221 - 230

ON MOTION by Mr. Renfroe, seconded by Ms. Stoia. With all in favor. the Board ratified Payment Authori210tions 221 - 230.

	

Review and Consideration of District Financials

The Board reviewed the District Financials. No action was required.

THIRD ORDER OF BUSINESS	Other Business Staff Reports
District Counsel -	 No report. District Engineer -	Not report.
District Manager -	Ms. Ripoll stated that the next meeting is scheduled for May 13,
2024. at 11;30 a.m.

Audience Comments and Supervisor Requests

Mr. Kearney andMs. Bucharian gave an overview of the District's inability to move forward wfth challenging the fact that the golf course pays the same in assessments as one homeowner.

FOURTH ORDER OF BUSINESS	Adjournment
There was no additional business to be discussed. Ms. R1poll requested a rnotion to adjourn.

ON MOTION by Ms. Stola. seconded by Mr. Renfroe, with all in favor. the April 8, 2024. Board of' Supervisors' Meeting of the Amelia National COD was adjourned al 12:31 p.m.

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Secretary/AssistantSecretary