MINUTES OF MEETING

AMELIA NATIONAL COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES
Monday, December 8, 2025, 11:30 AM
95211 Clubhouse Road, Fernandina Beach, FL, 32034

Board Members present:

Stephen Kearney Vance Renfroe Julie Stoia
Ron Hebron Fred Phelleps

Chairperson Vice Chairperson
Assistant Secretary Assistant Secretary Assistant Secretary

Also present in person or via phone:

Venessa Ripoll Gazmin Kerr Kiara Cuesta Jennifer Glasgow Neil Brockmeier Lianne Barker

District Manager - PFM Group Consulting LLC PFM Group Consulting LLC
PFM Group Consulting LLC
District Accountant - PFM Group Consulting LLC District Engineer - Prosser, Inc.
HOA Manager - Leland Management, Inc.

(via phone) (via phone) (via phone) (via phone) (via phone)

Various Audience Members

FIRST ORDER OF BUSINESS	Organizational Matters Call to Order and Roll Call
Mr. Kearney called to order the Amelia National COD Board of Supervisors' meeting at 11:30 a.m. and Ms. Ripoll confirmed quorum with roll call. Those in attendance are listed above.

Public Comment Period

A resident requested an update on the entry corridor lighting.

A resident commented regarding the authorization of the Chair or Vice Chair to execute plats, permits, and conveyance orders without a Board meeting. She also commented on the location of the partial termination of access and maintenance easement. Ms. Ripoll gave an overview and noted this was behind a resident's home.

It was noted that District Counsel has resigned. There are proposals for the Board's review.

Mr. Gadd, a resident, commented regarding questions on the Wild Cherry Drive water table for Pond 23 and Pond 24 outfalls.

Another resident, living on Golden Globe, commented regarding the aeration for Pond 29 and recommended moving forward with the aeration.

There was brief discussion regarding the public comment period.

SECOND ORDER OF BUSINESS	General Business Matters

Consideration of the Minutes of the October 20, 2025, Board of Supervisors' Meeting

The Board reviewed the minutes. Ms. Ripoll noted the minutes will be on the District's website once approved.

ON MOTION by Ms. Stoia, seconded by Mr. Kearney, with all in favor, the Board approved the Minutes of the October 20, 2025, Board of Supervisors' Meeting.

Discussion of Decision-Making Authorization Between Meetings
Resolution Authorizing Chair & Vice Chair to Execute Plats, Permits & Conveyances Orders
Resolution	Spending Authority

Ms. Ripoll gave an overview and noted the previous District Counsel drafted these resolutions.

There was discussion regarding the resolutions and having District Counsel present. Jt was noted the District only meets six times a year and items will get pushed for two months if no decision is made.

Mr. Kearney gave an overview of the COD responsibilities.

It was noted most Districts have a spending authority resolution. This resolution allows for a certain dollar amount of approval for the Chair, Vice Chair, District Management, and the HOA Manager.

There was brief discussion regarding the spending authority resolution. It was noted this will be reviewed by the new District Counsel.
This item will be kept on the agenda for review by new District Counsel.

Review and Consideration of Resolution 2026-04, Election of Officers

This item was tabled.

Discussion of Conservation Easement Clearing

This item was tabled.

Update on Amelia National Entry Corridor Electrical & Lighting System Rebuild Phase 2

This item was tabled.

Discussion of Bermuda Ditch

This item was tabled.

Update of Fence at Pond 17

This item was tabled.

Discussion of Wild Cherry Drive Water Table for Pond 23 and Pond 24 Outfalls

This item was tabled.

Review and Consideration of Algae Removal Proposal for Pond 5

Mr. Phelleps gave an update. It was noted the algae on Pond 5 is out of control. A proposal has been submitted by Lake Doctors to skim the algae in Pond 5. They will review other ponds if needed. It was noted that Mr. Phelleps is looking for other vendors for the pond issues.

ON MOTION by Mr. Phelleps, seconded by Mr. Renfroe, with Ms. Stoia abstained, and with all others in favor, the Board approved the proposal from Lake Doctors, in the amount of $2,300.00.

Review	and	Consideration	of Aeration Proposal for Pond 5

This item was tabled.

Review	and	Consideration	of Aeration Proposal for Pond 29

This item was tabled.

Update of Partial Termination of Access and Maintenance Easement

This item was tabled.

Review and Acceptance of Kutak Rock Resignation Letter

This item was tabled.

Review and Consideration of District Counsel Services Proposals

The Board reviewed the proposals.

Ms. Ripoll noted she has worked with two of the firms.

There was brief discussion regarding the proposal costs and budget.

ON MOTION by Mr. Renfroe, seconded by Mr. Kearney, with Mr. Hebron abstained, and with Ms. Stoia and Mr. Phelleps opposed, the motion failed to approve the District Counsel Services Proposal from Billing, Cochran, Lyles, Mauro and Ramsey, P.A.

ON MOTION by Mr. Phelleps, seconded by Ms. Stoia, with Mr. Hebron abstained, and all others in favor, the Board approved the District Counsel Services Proposal from Persson, Cohen, Mooney, Fernandez, and Jackson.

Discuss the Communication Expectations	for	Leland Management Representatives

This item was tabled.

Update on Pond Maintenance

This item was tabled.

Ratification	of	Payment Authorization Nos. 304-31

This item was tabled.

Review and Consideration of District Financials

This item was tabled.

THIRD ORDER OF BUSINESS	Other Business Staff Reports
District Counsel - No report. District Engineer - No report. District Manager -  No report.
Audience Comments and Supervisor Requests

There were no audience comments or supervisor requests at this time.
Meeting was continued due to a fire alarm going off and we had to evacuate the building.

FOURTH ORDER OF BUSINESS	Continuance

This meeting was continued to December 22, 2025, at 11:30 a.m., at the current location. A notice will be sent out to all residents.

Secretary/Assistant Secretary